Presentation Guidelines

Overview: Presenters are required to present their paper as a live, in person presentation, followed by Q&A during their scheduled timeslot. Live presentation of Oral papers is a requirement for publication in IEEE Xplore. Time slots for Oral papers will be 15-minutes total, consisting of a 10-minute live presentation and a 5-minute Q&A.

Presentation duration: 10 minutes + 5 minute Q&A

Presentations should be clearly structured and should contain the essential elements of the accepted formal paper. Please include such content as the problem, the background, the innovative approach, the new results, and any comparative evaluation that the author wishes to present. The presenter should prepare a reasonable number of PowerPoint slides, so as not to exceed the time limit. Typically, 1 slide is presented in 1 minute. Slides should not be overcrowded by text and graphics. Too much text should be avoided. Slides should support the presentation, they should not simply be read by the presenter. Graphics help in communication, are more understandable and point out the basic ideas. Use large fonts so as they are readable without efforts; typically, 20 point fonts should be used.

Please fill out the presenter biography within your EDAS account. This will help the session chair introduce you during the session.

• Keep it simple. It is easier for the audience if you use three simple visuals than a single complex one.
• Keep your audience in mind when designing your visual aids. What terminology will they understand? What examples have meaning for them?
• Proofread very carefully. Try to have someone else proof in addition to yourself. It is hard to overlook errors when they are magnified in front of an audience. Remember, even a small error in such a focal part of your program can undermine the credibility of your entire presentation.
• Fonts should be clear and easy to read. Use Helvetica or similar sans-serif fonts. Decorative fonts are not recommended. Use only one typeface per visual. Add variety by using different sizes and bolding title lines.
• Colored fonts should have a dark background (dark blue is best) with primary titles in either yellow or white and secondary titles in the remaining color. Details should be shown in clear bright, light contrasting colors. Use no more than three colors per visual.
• Avoid using shades of the background color for titles or details.
• Avoid commercial endorsements. A photograph of apparatus that incidentally includes a trade name is allowed, but a table comparing attributes of identified vendor’s products will not be allowed. There is much gray area between these two examples; discuss any concerns you may have with your session chair. The display of the logo of the company with which you are associated is restricted for use to the first and last PowerPoint slides or visuals (usually the title slide). This restriction applies to logos of educational institutions as well.
• Test your presentation ahead of time. Make sure it is easy to read from an appropriate distance, and that everything is in the proper order.

The text (or word) portion of presentations is used to state facts or objectives. When lines of text alone do not illustrate your point, a chart, graph, or graphic might be more appropriate.

• Avoid using more than six or seven words (30–40 characters) per line, six or seven lines per visual. Make sure the type is well-spaced and not crowded.
• Eliminate words that do not add meaning, for example, the, an, etc.
• Avoid complete sentences. Use bulleted phrases.
• Be consistent in the grammatical construction of lists; for example, use all verbs or use all noun phrases.
• Use 36-point type for all titles, and for the text of visual aids to be used in very large rooms.
• Use at least 18-point type for the main text in other than the largest rooms.
• Use bullets at beginning of lines to separate ideas.
• Use functions in PowerPoint that allow you to build information, bullet by bullet, on a slide, to keep the audience from reading ahead.

Title Pages

Use title pages to introduce new topics or add special emphasis to a very important point. The best titles are a few simple lines in large type.